Disposition of Records

Records are maintained and retained following guidelines issued by the Library of Virginia. As prescribed in those guidelines, records are destroyed when no longer educationally useful or five years after the student graduates or leaves school. However, some records will be retained for 75 years - according to the guidelines.

Individualized Education Plans and certain other records related to the education of students with disabilities must be maintained for five years following graduation, completion of a program, or withdrawal from Clarke County Public Schools. Such scholastic records may be needed by the parent or eligible student for social security benefits or other purposes. Requests for copies of such records must be made during the five-year period outlined above. Requests should be directed to the Office of Student Services.

Transcript / Records Request 
You can request a copy of a transcript or student records by any of the following ways:
  1. Call the School Board Office at 540-955-6100 
  2. Mail or email a Records Request form to:
    317 W. Main St., Ste A
    Berryville, VA 22611

    weirr@clarke.k12.va.us

FOIA Requests

Please send FOIA requests to:

Clerk of the Board 

317 W. Main St., Ste A

Berryville, VA 22611

540-955-6100

weirr@clarke.k12.va.us

Work Permits
Work permits are no longer processed through the school system. Visit the Commonwealth of Virginia Department of Labor and Industry / Child Labor Law for information, forms, and directions.

Please Note: The Permission for Employment form must be completed by the youth’s parent, guardian, or custodian and signed before a Notary Public. A notary is required by law to affix a seal or stamp on every document he or she notarizes. The stamp or seal is required to be sharp, legible, permanent, and photographically reproducible. We offer notary public services at the school board office.