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Distribution of Materials and Announcements


Policy KF, Distribution of Information/Materials, was enacted by the Clarke County School Board to inform the public and staff about displaying and distributing printed informational materials and announcements. This policy is intended to provide an appropriate mechanism for informing students, staff, and parents about school and community activities and events.

KF-CCPS-R, Distribution of Information/Materials, provides guidelines for distribution or display of printed informational materials and announcements sent home with students, displayed within the school, or posted on school property. Printed informational materials and announcements from nonprofit community organizations shall be permitted to be distributed directly to students through take-home folders, backpacks, or similar manner four times per year.

  

The division will designate one (1) day within the first 15 days of the school year for the distribution of printed informational materials and announcements from nonprofit community organizations. The Division shall also designate three additional days for the distribution of printed informational materials and announcements from nonprofit community organizations. Please plan to deliver the flyers, along with verification of non-profit status, to the school board five working days prior to the distribution date in bundles by school and grade, with the disclaimer on each piece of material to be distributed. (KF-CCPS-R2 will be posted on or about September 2, which will provide counts for each school).

If you have any questions regarding the distribution of materials or announcements, please contact the school board office at 540.955.6100 or weirr@clarke.k12.va.us.


KF Distribution of Materials

KF CCPS R Distribution of Materials


FAQ and Forms

Can you request to distribute information?    KF CCPS R1 Decision Tree

How can I request to distribute?  Please complete the Request Form (KF-CCPS-F) and send it and a copy of your materials to weirr@clarke.k12.va.us or to the School Board Office attn:  Renée Weir 

When will materials be distributed?  KF CCPS R2 Dates for Distribution

How many copies do I need?  KF-CCPS-R3 Counts by Building

Can I distribute Campaign or Political Materials or Literature?  KF-CCPS-R4 Distribution of Campaign Materials


All informational materials and announcements provided by others, including nonprofit community organizations, for distribution during those times as designated throughout the school year or for display by all community organizations or businesses, must include the following disclaimer:


“These materials are neither sponsored nor endorsed by the Board of Education of Clarke County, the superintendent, or this school.”


In the event the materials are to be distributed to multiple school divisions within the region, the following alternative text may be used: 


“These materials are neither sponsored nor endorsed by the Board of Education, the Superintendent, or this school.”