Records are maintained and retained following guidelines issued by the Library of Virginia. As prescribed in those guidelines, records are destroyed when no longer educationally useful or five years after the student graduates or leaves school. However, some records will be retained for 75 years - according to the guidelines.

Individualized Education Plans and certain other records related to the education of students with disabilities must be maintained for five years following graduation, completion of a program, or withdrawal from Clarke County Public Schools. Such scholastic records may be needed by the parent or eligible student for social security benefits or other purposes. Requests for copies of such records must be made during the five-year period outlined above. Requests should be directed to the Office of Student Services.

FOIA Requests

Please refer to Policy KBA and Regulation KBA-R for further information. Costs may be associated with a FOIA request. Charges may include but are not limited to:

Staff member search time, charged by the quarter hour. Depending on the staff member(s) involved in the search, rates of $5.00 to $20.00 per quarter hour may apply.

Computer search time, charged at the rate of $20.00 per quarter hour
Computer printouts, charged at the rate of $0.20 cents per page
Photocopies (including those necessary to perform redactions), charged at the rate of $0.20 cents per page.
Incidental out-of-pocket costs necessary to assemble the records (for example: phone, postage, or courier charges).

Please send FOIA requests to:

Clerk of the Board
317 W. Main St., Ste A
Berryville, VA 22611

540.955.6100

weirr@clarke.k12.va.us

Notice of Non-Discrimination

In compliance with the Executive Order 11246; Title II of the Education Amendments of 1976; Title VI of the Civil Rights Act of 1972; Title IX Regulation Implementing Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; and all other Federal and State laws and school policies and regulations, Clarke County School Board is committed to maintaining an educational environment and workplace that is free from harassment. In accordance with law, the Board prohibits harassment against students, employees or others on the basis of sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information or any other characteristic protected by law or based on a belief that such characteristic exists at school or any school sponsored activity. The Clarke County School Board is an equal opportunity employer.

It is a violation of this policy for any student or school personnel to harass a student or school personnel based on sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status, genetic information or any other characteristic protected by law or based on a belief that such characteristic exists at school or any school sponsored activity. Further, it is a violation of this policy for any school personnel to tolerate harassment based on a student’s or employee’s sex, gender, race, color, national origin, disability, religion, ancestry, age, marital status or genetic information or any other characteristic protected by law or based on a belief that such characteristic exists at school or any school sponsored activity, by students, school personnel or third parties participating in, observing or otherwise engaged in school sponsored activities.

Policy GBA/JFHA

Compliance Officer | Dr. Cathy Seal, Assistant Superintendent

complianceofficer@clarke.k12.va.us

317 W. Main St., Ste A
Berryville, VA 22611

540.955.6100

Alternate Compliance Officer | Frank Moore, Director of Student Services

moorea@clarke.k12.va.us

317 W. Main St., Ste A
Berryville, VA 22611

540.955.6100

Section 504 Coordinator | Frank Moore, Director of Student Services

moorea@clarke.k12.va.us

317 W. Main St., Ste A
Berryville, VA 22611

540.955.6143

Transcript / Records Request

You can request a copy of a transcript or student records by any of the following ways:

1. Call the School Board Office at 540.955.6100

2. Mail or email a Records Request form to:

Clerk of the Board
317 W. Main St., Ste A
Berryville, VA 22611

or weirr@clarke.k12.va.us

Work Permits

Work permits are no longer processed through the school system. For information about youth employment, forms, and directions, visit the Commonwealth of Virginia Department of Labor and Industry web site.